Mainland Required Documentation & Data

To successfully onboard you and your property to our vacation rental portfolio, your assistance in providing the required documents is imperative as these documents are required in order for us to advertise your property on various booking sites and begin confirming reservations. Providing the required documentation promptly expedites the completion of the onboarding process, meaning you can start earning on your investment as soon as possible! An explanation for each of the required documents and data is detailed below for your reference. 

1. Tax Filing / Permit Registration Requirements If you have previously filed taxes with regard to your vacation rental property, Gather will request for you to provide the following information. 
   
   1. Tax Filing ID If you have been filing taxes prior to joining Gather’s management program, this would be the ID number you reference to the applicable municipality when making tax payments.
   2. Registered Tax ID This pertains to your tax ID (TIN / SSN / EIN) that has already been registered for previous tax filing activities. Some states require reconciliation of funds reported on monthly revenue tax filings & 1099 reportable income. With this, it is imperative Gather is made aware of the exact TIN / SSN / EIN associated with the filing account to ensure continued success. 
   3. Permits & ID Numbers We may request for you to provide your existing (1) Short-Term Rental Permit and Permit ID; and / or (2) Business License and License ID, if applicable. In some locations, a permit ID and filing ID may be the same - there are also plenty of instances of these IDs differing, so please be sure to carefully review before submitting this information for onboarding. 
      
      When working to establish your registration with Avalara, they will notify our team of any instances in which they are NOT able to facilitate permit applications as there are some limitations. In the event Avalara is unable to facilitate a permit application on your behalf, you and / or your property manager will be notified and you will be required to carry out the registration process and supply Gather with the appropriate documentation.
   4. Other Tax Information If there have been ANY additional pieces of general compliance, permitting, registrations, or licensing applied for or previously processed, please ensure this information is provided to us for success from the onset of your account with Gather.
   5. *Arizona Units Please note, if your property is located in the state of Arizona, we will require some additional information, detailed below for your reference.
      
      In order to successfully connect to your existing tax account, Avalara requires your AZ Tax login credentials. Please be prepared to provide your username / email address and associated password so our Accounting team may connect to your existing account and file taxes on your behalf. 
2. Voided Check / Bank Letter A copy of a voided check or bank letter matching the account information provided on your ACH Authorization form is encouraged, but not required to validate banking details for direct deposit verification / authentication.
3. Certificate of Insurance Per your contract: “Owner agrees to carry adequate property, public liability, and fire insurance suitable for vacation rental activities. Owner further agrees to name Gather as an Additional Interest and furnish Gather with copies of Certificates of Insurance.”
   
   Upon executing your contract with Gather, you will be responsible for contacting your insurance agent and requesting to have Gather Vacations, Inc dba Elite Pacific added to your existing policy as an Additional Interest and furnish Gather with a copy of said insurance declarations. The entity listed as an Additional Interest should be reflected on your certificate of insurance as follows. 
   
   Gather Vacations, Inc
   7721 E Gray Rd #204
   Scottsdale, AZ 85260
   
   *To learn more about Insurance Requirements, please click here.
   
   

The following documents and / or property information may be requested from you in addition to the above-mentioned documentation per request of your property manager.

1. Property Inventory List Gather requires a written or photo inventory of all major appliances, furniture, electronics, etc. at your property for liability purposes. If the Portfolio Management team requests for you to provide an inventory list, please be prepared to compile a written list or folder of photos and provide it to us to be kept on file for your property. 
2. Floor Plan A floor plan of your property detailing the layout of the bedrooms, common spaces, etc. is extremely helpful for our Sales and Customer Support teams while assisting guests with the booking process and answering any questions submitted prior to their arrival. If requested, please be prepared to provide us with a photo or description of your property’s floor plan to keep on file for internal reference. 
3. Short Form Trust Agreement / Certification of Trust If ownership of your property is under a Trust, Gather requires a copy of your Short Form Trust Agreement / Certification of Trust to verify the owner entities signing a contract on the Trust’s behalf are authorized Trustees and may make decisions on behalf of the Trust. If requested, please be prepared to provide us with a copy of your Short Form Trust Agreement to keep on file with your owner records.
4. Articles of Incorporation / Organization If ownership of your property is under an incorporated / organized entity (i.e., LLCs), Gather requires a copy of your Articles of Incorporation / Organization to verify the owner entities signing a contract on the Organization’s behalf are authorized members / agents and may make decisions on behalf of the Organization. If requested, please be prepared to provide us with a copy of your Articles of Incorporation / Organization to keep on file with your owner records.